How to Migrate Emails From Office 365 to Gmail Securely?

Nowadays, migrating from one email platform to another has become common in the search for the best email platform. Some users prefer Office 365 while others are comfortable with Gmail because of its easy user interface. Thus, this article is going about to discuss some methods and gives the best solution to migrate emails from Office 365 to Gmail.

Office 365 is a cloud-based email service used by corporate users for business purposes. It is a paid and subscription-based service that includes Exchange Online, MS Office Web Apps, etc. Contrarily Gmail is a cloud-based service provided by Google used for both personal and corporate purposes.

It is a free-of-cost email service. Due to its simplicity, many users prefer Gmail over Office 365. In the following section, we go through some crucial reasons why users want to migrate emails from Office 365 to Gmail.

Reasons to Transform from Office 365 to Google Mail

Below have mentioned some of the crucial reasons why users want to move their O365 data to Gmail.

  • Office 365 uses for corporate or business purposes. In comparison, Gmail uses for both personal and business objectives.
  • O365 is a paid and subscription-based cloud service. But Gmail provides most of its services for free.
  • Gmail has an easy-to-use interface in comparison to Office 365. So the user feels more comfortable with Google Mail.
  • Office 365 provides 5 GB of storage for storing data, while Google Mail comes up with 15 GB of free storage for keeping the data.

These were some significant reasons to switch from Office 365 to Gmail mailbox. Also, in some cases, users want to backup Office 365 mailbox to PST format. In the next part, we are going through the manual method for performing the given task.

Perfect Solution to Migrate Emails from Office 365 to Gmail

Here are some steps you need to follow to transfer your Office 365 emails to your Gmail account.

  • Open Gmail in your browser and log in to your account in which you want to transfer emails from Office 365.
  • Press the Gear icon and click on See all settings.
gear icon gmail
account setting in gmail
  • Here enter the Office 365 account ID and hit the Continue button.
How to Migrate Emails From Office 365 to Gmail Securely?
  • Provide your Gmail Password, then tap on the Next button.
How to Migrate Emails From Office 365 to Gmail Securely?

With these steps, you can Move Email from Office 365 to Gmail. But along with this method, there are some limitations which are describing in below

Restrictions of the Manual Method

There are a few limitations of this method which are the following.

  • To use the manual method, a user needs technical knowledge to execute.
  • It is a time taking process. Therefore a user might make a mistake during the process.
  • It is complicated to understand for those users who don’t have the technical knowledge.
  • Any disturbance during the conversion process will cause data loss.
  • Data consistency may be affected while using the manual method.

Above-stated is the limitations of the manual process. To overcome these drawbacks, you can move to a professional approach. In the following part, we are about to discuss that method.

Migrate Emails from Office 365 to Gmail Professionally

The Office 365 Migration Tool is a reliable solution for backup and transferring Office 365 email data, including all the attachments. This utility saves your Office 365 mailbox in MSG, JSON, HTML, PST, etc. It also allows users to shift the Office 365 mailbox to various email clients, such as Gmail, Yahoo Mail, Thunderbird, Hotmail, etc. Moreover, This utility provides some accessory features. In the following part, we are going about to describe the features.

Additional Benefits of The Office 365 Email Backup Tool

Here are giving the extra features of the tool, which you can optimize when you need them.

  • This tool allows the users to restore the OST and PST files into the Office 365 account.
  • The utility backup and save Office 365 emails in different file formats like MBOX, EMLX, DOC, TXT, DOCM, MHTML, etc.
  • It migrates the Office 365 mailbox to multiple email clients like AOL, Opera Mail, Live Exchange, iCloud, Zoho Mail, Godaddy Mail, Hostgator, etc.
  • The O365 Email Backup Tool permits users to perform a selective backup of the O365 mailbox through the Mail Filter and Task Filter features.


In this write-up, we analyzed the query of how to migrate emails from Office 365 to Gmail and provided their solution using a manual method. Through this method, you can execute the task. But, this method carries some limitations. Therefore we have provided you with the best professional approach, which will helpful for you to perform the given task smoothly.

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