Lotus Notes to Office 365 Migration Tool – A Complete Guide

Lotus Notes was the best choice of the organizations that offer various features for email service. However, as time passed, Office 365 gained massive popularity among small and large organizations as it provides various features that organizations find more beneficial than Lotus Notes. That’s why organizations execute Lotus Notes to Office 365 migration tasks. 

It might be more reasons to perform this migration task that we will discuss in this content. Office 365 is a cloud-based Saas that offers various productive applications and eases the organization’s work. Moreover, Office 365 is easily accessible from anywhere and anytime. 

Factors behind the Lotus Notes migration

  • No maintenance charges: Office 365 has no maintenance charges because it is a cloud-based service. Organizations do not need to upgrade Office 365; it is always up-to-date.
  • Cost-effective: The pricing of the Office 365 is very cost-effective for organizations or individual users as compared to Lotus Notes. 
  • Advanced features: Office 365 offers various features in a single subscription and provides various desktop applications. That is the primary reason why organizations perform Lotus Notes to Office 365 migration tasks.
  • Pricing Diversity: It provides various subscription options for different organizations or individual users. Additionally, it has an extended subscription plan for personal to large enterprises.
  • User-friendly GUI: The GUI of Office 365 is very simple and easily understandable to every user. Moreover, users can efficiently manage their emails, contacts, tasks, etc.

Method to migrate Lotus Notes to Office 365 environment

There are two methods available to perform this migration task; manual and professional methods. Now we will discuss the manual method and, after that, the professional method that Shoviv offers to perform Lotus Notes to Office 365 migration process.

Manual method to migrate Notes to Office 365

Users can go with the MONTI method to perform this migration task. For this, users have to download the MONTI.exe from the official website of Microsoft. The MONTI is a guide of 86 pages that provides a detailed explanation of performing the Lotus Notes to Office migration process. Let’s discuss a step-by-step process of how users can use the manual method for processing this migration task.

Step 1: As we mentioned above, users first must download the MONTI.exe and then open the downloaded file. After that, click on the browse tap and choose the location where you want to save the file.


Step 2: After performing the previous task, users now have to unzip the MONTI file, and all the documents of MONTI will extract your selected location. 

imgpsh_fullsize_anim (1).png

Step 3: Now, go to the location where the file was extracted and go to Office 365 Deployment Tools, then MONTI, and finally, the Docs folder.

imgpsh_fullsize_anim (2).png

Step 4: At last, read the MONTI 3.2 configuration guide carefully to know how to perform the Lotus Notes to Office migration task. 

Manual method drawbacks to execute this migration

  1. Advanced features such as an incremental export facility, adding multiple files at once, a filter option, and many more are missing in the manual method.
  2. As we know, the MONTI migration guide is about of 86 pages, that’s why it is a bit difficult to read. Additionally, the Lotus Notes migration will become lengthy for users. 
  3. Users must have good technical knowledge and know everything about the migration task. Otherwise, it can be risky for users who do not have good technical expertise.

If you are comfortable with the points as mentioned earlier that you can go with the MONTI approach. However, before making the decision read the MONTI Lotus Notes to Office 365 migration guide carefully. Additionally, there is also an alternative available to perform the Lotus Notes to Office 365 migration process. If you are a non-technical or fresh user, we suggest you avoid the manual method.

Shoviv’s professional approach for migrating Lotus Notes into Office 365

Users will get the facilities such as a search option, preview facility, and many more that makes this software handy for every user. Shoviv professional software perfectly migrate Lotus Notes to Office 365 environment in an easy and secure way. Moreover, it makes the migration task easy as a cakewalk. Its professional software provides a simple user interface that allows every user to perform the migration process without any difficulty. Now we will discuss the advanced features of Shoviv Lotus Notes to Office 365 Migration Tool. 

  1. It has no limitations on adding numerous files at once.
  2. This software works on the speed if users add large Lotus Notes emails to migrate into Office 365.
  3. The folder hierarchy and meta properties of the data remain the same.
  4. Its preview facility permits users to view the added items. Additionally, it allows users to cross-check the added items before processing the Lotus Notes to Office 365 migration task.
  5. This software fasts the desired items finding task by providing the quick search option.
  6. Users can easily convert the Lotus Notes NSF files into EML, Outlook PST, and MSG file formats.
  7. The incremental export facility allows users to resume the Lotus Notes migration process if it is interrupted and prohibits data duplicity. 
  8. In this tool, an option to migrate the Lotus Notes emails into the Live Exchange Server is also available.
  9. A filter option to filter the selected items is available in this tool. It allows users to include the desired items and exclude unwanted items before initiating the Lotus Notes to Office 365 migration process.
  10. It also offers a folder mapping facility that allows users to migrate items from one folder to another desired folder. 
  11. This software migrates the Lotus Notes NSF files into Office 365 with 100 % accuracy.
  12. As we know, it has a user-friendly GUI through which novice and non-technical users also migrate Lotus Notes to Office 365 mailboxes.

Shoviv allows users to download its free trial version that users can download from the official website of Shoviv. Furthermore, its free trial version permits users to migrate the first 50 items per folder into Office 365. Users will get lifetime 24*7 technical support from Shoviv.


In this conclusion, we suggest users to use the Shoviv professional third-party software to perform the Lotus Notes to Office 365 migration task. As we explained the complexity of the manual method and why professionals avoid it. So, using the Shoviv software to perform this task would be beneficial for users. Try its free trial version before making any decision and check its features. At last, it all depends on the user’s mind regarding which method they want to utilize to migrate Lotus Notes to Office 365 environment. 

Related Articles

Leave a Comment