Know How to Export G Suite Emails to PST

Summary: If you want to move to a desktop-based email client and are looking for methods to export G Suite emails to PST, we’re here to help. In this blog, we will discuss an efficient manual method to transfer G Suite emails in PST file. We will also talk about a professional G Suite Backup Tool for a secure and quick migration of emails.

Google Workspace, earlier known as G Suite, was introduced in 2006 for businesses. It has proven to be essential for numerous small organizations and businesses. Its user-friendly interface, adaptable working plans, and cost-effective rates are key factors that have retained users’ loyalty to the platform.

On the other hand, a PST (Personal Storage Table) file is a proprietary file format used by Microsoft Outlook to store email messages, contacts, calendar events, and other items locally on a user’s computer, enabling offline access and data backup.

Before that, we need to understand why it is required to carry out the migration process.

Noteworthy Factors To Export G Suite to PST

Let’s have a view on some common reasons to export emails from G Suite to Outlook PST.

  • Backup: Creating a PST backup allows you to store a copy of your G Suite data locally, providing an additional layer of data security.
  • Offline Convenience: PST files grant offline access to your emails and data, independent of an internet connection.
  • Efficient Organization: PST files are handy for efficient organization and archiving of emails, simplifying data management.

These are some reasons to export emails from G Suite to Outlook PST. Here, we will move to the next part and talk about the different techniques to perform the migration.

Three Efficient Ways to Transfer G Suite Emails In PST File

You can back up your G Suite emails in Outlook PST format with the help of numerous methods. Choose one of the following ways to export your Google Workspace emails to a PST file:

  • Use Microsoft Outlook to export emails from G Suite to Outlook PST.
  • Using the G Suite Data Export Tool for exporting G Suite data.
  • Utilize the G Suite Email Backup Tool, a professional tool, to export G Suite mailboxes into PST files.

Approach 1: Use Microsoft Outlook to Export G Suite Emails to PST

To use this method, follow these three steps. First, turn on IMAP in your G Suite account. Next, add your IMAP-enabled G Suite account to Microsoft Outlook. Finally, export your G Suite emails to a PST file.

Step 1: Turn on IMAP in your G Suite or Google Workspace Account

  • First, open a web browser and type Google Admin Console in the search bar.
  • Now, provide your G Suite account username and password.
  • Once you log in, you’ll see the main page of Google Admin Console.
  • Next, touch the icon of Google Apps, and then select the Gmail app.
  • In Gmail, go to the Gear icon, and then click on See All Settings.
  • Now, tap on Enable IMAP in the forwarding and POP/IMAP settings.
  • After doing that, select the Save Changes button.

Step 2: Connect your G Suite email to Microsoft Outlook by enabling IMAP

  • Open Microsoft Outlook and press the File button.
  • Next, go to the Info tab and press the Add Account button.
  • Log in to your G Suite email account that has IMAP enabled.
  • Set up or connect the account in Microsoft Outlook.

Step 3:  Export G Suite to PST file using the Import/Export feature in MS Outlook

  • Open Microsoft Outlook and press the File button.
  • Afterwards, choose Open & Export and then click on Import/Export.
  • Now, select Export to a file and then click on Next.
  • Choose the Outlook data file (.pst) and then click on Next.
  • After that, choose the G Suite account you added and click the Next button.
  • Choose where to save, and then click the Finish button.

After doing all three steps, you can use Microsoft Outlook to Export G Suite to PST.

Approach 2: Employ the G Suite Data Export Tool for exporting G Suite Data 

G Suite or Google Workspace has a Data Export tool that helps users to migrate user’s files from a G Suite account. But keep in mind, that there are a few things you need to make sure of before using it.

Note 1: If you’ve just made a new G Suite user, you can’t use the Data Export Tool to create a backup for that user.

Note 2: If you’ve recently added a new user to G Suite, you can’t use the Data Export Tool to make a backup for that user ID.

  • Open a web browser and log in to your Google Admin Console.
  • Type in your G Suite email address, then press the Next button.
  • Enter your G Suite account password once more and click on Next.
  • Next, locate the dashboard of the Google Admin Console.
  • On the main page, look for the symbol that looks like this: (<), then click on it.
  • Here, click on Data Export in the Tools menu.
  • After that, press the Start Export button.
  • At last, you can check the status of the G Suite Google Workspace backup. You will receive an email message after the complete data export.

Downsides of the Manual Approach 

There are several reasons that any professional doesn’t prefer to perform manual techniques to export G Suite to PST. The following points will explain you better.

  • It’s a hard and time-consuming task, and there’s no guarantee you’ll get the results you want.
  • It’s easy for users to make mistakes when migrating manually.
  • Using manual methods requires technical knowledge and skills.
  • Users cannot use Google Workspace’s data export tool to select and export only specific data because it doesn’t have a feature to filter or choose specific information

On the contrary, A professional tool/ software is a solution to these problems for you.

Approach 3: Utilize the G Suite Email Backup Tool

When Manual methods aren’t enough, the users could try external tools to get assistance. The safe and reliable Google Workspace Backup Tool is a great option in such cases. It comes packed with multiple advanced features to get a precise and secure migration of G Suite emails to PST file format. This tool can also backup G Suite emails to PDF, MSG, MBOX, EML, and other file formats. Users can also transfer Google Workspace to another account using this tool. Let’s look at the steps of the G Suite Backup Tool.

  • Open the Google Workspace Backup Tool in your system.
  • Provide the login details like your username, password, and the p12 file.
  • Choose Gmail from the displayed list of options. Click Next.
  • Then, choose the PST as the resultant file format. Press the Next button again.
  • Choose the other built-in features like skipping duplicate emails, selecting the file path, and using other options.
  • Finally, just click on the Convert button to begin the migration of G Suite emails to PST file format.


In this blog, we have provided you with the best methods to export G Suite emails to PST. The manual method can be a time-consuming and lengthy task to perform. Therefore, we recommend using the professional tool to get accurate results in less time.

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