How Can Your Business Benefit from Managed Print Services?

Managed print services, briefly termed as MPS, is a service incorporating various technologies and tools to allow businesses to receive their printing needs within a definite budget. Besides standard print facilities such as automatic refills, technology is incorporated to track usage and ensure it adheres to the budget. Managed services engineers and support included in its contract and estimated to perform duties of maintenance while developing better workflow of the document, which includes necessary digitization.

Managed print services by Kyocera encompasses a wide range of print jobs catering to businesses. It is fundamental for the success of a business. 

Benefits of MPS

Although MPS may not be a revolutionary digital transformation such as low code or bot, nevertheless, it is a pivotal aspect of modern organizations. 

Over time, digital transformation has revolutionized different aspects of business, however, paper is, and shall forever remain, one constant factor. 

An average prints at least 10,000 pages annually, which involves a lot of money and resources to deal with. 

But, why do people print so much today?

Well, because there is more data in today‚Äôs world than ever, and data proliferation among SMBs typically means an increased need to handle bulk data and information. 

Understand that 90% of data that was created worldwide was over the last 2 years. This is a huge issue because businesses must deal with a large volume of data, but usually using outdated techniques to organize it. 

MPS can benefit companies in many ways by addressing their concerns related to print situations. Typically, this involves security, old hardware, best practices, lacking organizational structure, and costs. 

#1: Workflow Solutions

MPS plays the role of a wide tool responsible for digital transformation. It not only involves cost-cutting or protection from cyberattacks, but it also improves different processes to ensure you receive the best out of technology in use and add new solutions wherever possible. 

A 2018 study revealed that 23% of businesses accepted that MPS played a key part in digital transformation. The figure is now up to an astounding 54%. The major reason for this kind of shift is that using modern technologies and tools, a part of digital transformation, aligns efficiently with MPS strategy. 

#2: Security

When endpoint security is concerned, people usually have some device in their mind, such as a mobile device or laptop that poses cyber threats to the SMBs as its entry points. 

IoT devices often exceed this, and printers pose as a significant weal link for SMBs.

Some common printing-related security threats that may lead to data breaches are:

  • Document theft
  • Hacking
  • Cryptojacking
  • Email attacks
  • Printer tampering

MPS providers ensure that the printer fleet maintains security checks to minimize potential data loss. 

#3: Replacement and Checking of Supplies

Visibility is the crucial offering of MPS. 

When businesses use MPS, providers would know when the business is facing a shortage of supplies and when service is needed. 

If something breaks or leaks on-site, the MPS provider addresses the issue. You also receive the benefit of tracking expenditures more efficiently and in an organized manner. 

Usually, businesses are completely unaware of printing expenditures as they never monitored them. This adds up to costs over a long time. 

Final Word

Partnering with MPS can help businesses determine the scope of improvement and how to go about it. It is a great tool to reduce expenditure and improve cash flow. Proper implementation is the key. 


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