If you’re moving your company to a new commercial location, it’s important to look for opportunities to streamline your moving and storage processes. That efficiency offers multiple benefits such as improving employee productivity, minimizing downtime for your workforce, and reducing errors in your inventory management system. Furthermore, this increased productivity can lead to cost savings over time due to reduced labor expenses and increased revenue.
In addition, streamlining moving and storage processes can greatly benefit your organizational resilience. Moving provides the ideal time for you to take stock of your inventory, assess the functionality of equipment, and make changes to minimize disruptions to your operations.
And believe it or not, an efficient moving experience can greatly enhance collaboration and communication among team members, leading to better decision-making, improved coordination, and a more cohesive work environment. This can ultimately improve your customer’s experiences by providing faster and better service.
Suffice it to say, you stand to reap tons of benefits when you take steps to streamline your moving experience. We can help you find those opportunities in no time.
Take Inventory Early
A commercial move is often planned multiple months in advance to allow for sufficient coordination and communication within your organization. These transitions are often more complicated than residential moves because there are many things to keep in mind. And leaving everything to the last minute is a recipe for disaster.
Failing to do inventory sooner rather than later will make you underestimate how long your move will take. In addition, you risk wasting valuable time, which leads to waterfalling effects on your staff, your company’s property, and your bottom line. Take time with your staff today to:
- Review your physical files to see what can be shredded and what can be saved digitally. This will help lighten the load and save some space within your business.
- Develop an itemized list of everything in your workplace. This will help you stay organized throughout the entire move.
- Understand the needs and gaps within your workforce. Are there items of furniture that are no longer being used? Have you been delaying the purchasing of new equipment? Now might be a good time to address those needs.
- Identify items that can be donated, sold, or discarded.
Leverage Professional Commercial Moving Services
On any type of commercial move, you will need to call in moving professionals to handle the heaving lifting for you. But many commercial moving companies offer a full suite of services that can be incredibly beneficial to your company’s relocation. Leave all the backbreaking work to your commercial movers! They can handle just about everything from eco-friendly packing and loading to driving, unloading, unpacking, and more.
Their services can be invaluable for your moving day and will take all the stress off your company and your workforce. Plus, you can likely claim those moving costs as a business tax deduction too. Make the right choice and hire local commercial movers to expedite your move in multiple ways. By doing so, you can position your business for growth and expansion in an increasingly competitive market.
Create a Detailed Timeline & Communication Plan
By working closely with your movers, your building managers, and other relevant parties, you can develop a meticulous timeline for your entire move. This is a great idea because it allows you to categorize all your responsibilities into an itemized list that clearly outlines when each task needs to be completed. With that master document, you can optimize your daily schedule and that of your team to get all of your moving tasks completed ahead of schedule with minimal disruptions to your daily operations.
We would also recommend creating a robust location change management plan too. Your employees deserve to be informed about the reasons behind your location change, what they should expect from the transition, and what each employee needs to do. This communication plan will not only keep your schedule on track but will also improve your long-term employee retention rates and show your workers that you care about their opinions too.
In addition, don’t forget to communicate the changes to your other key stakeholders. Alert your suppliers as soon as possible so they can adjust their delivery routes accordingly. Communicate changes to clients to ensure continuity and avoid any unpleasant miscommunications or mistakes.
Have a Plan to Set Up Your New Space Efficiently
It’s better to be overprepared than underprepared when it comes to moving. Before you transition your workforce to your new location, you’ll tour the new location with other members of your team. Between this in-person experience and the additional details that are shared with your team in advance, you’ll have everything you need to create a proactive action plan to optimize your new workspace.
To make the most of your commercial move, keep these tips in mind for your new facility:
- Get input from multiple parties. Don’t just talk with people in the C-suite; make sure you speak with your actual workforce about the new location. It’s a good idea to speak with your new property manager and your movers too.
- Ensure essential services are ready when you arrive. Things like internet connections and phone lines should be installed and ready to go when your team arrives at the new location.
- Look for opportunities to improve your overall setup. Are there more optimal ways that you could arrange the desks for your team? Can you think of any opportunities to turn your office layout into a more flexible work environment?
You only have so much square footage at your new location, so it’s in your best interest to find every possible way to optimize the usage of your workspace.
Don’t Forget to Evaluate Storage Needs Ahead of Time
There are a million reasons why you might move your business to a new location. Perhaps you’re growing rapidly and need more commercial space for your operations. Or maybe the bulk of your workforce is working remotely and it’s time to downsize to a smaller facility. Whatever the reason may be, it’s important to consider your storage needs well in advance of your moving day.
Full-service commercial moving companies will often offer storage solutions and services to help out in all kinds of situations. As such, it’s a good idea to assess those needs far out from your big day. Storage can come in handy if:
- Your moving timeline is coming up fast and you can’t move everything in one day.
- You have a lot of inventory that won’t fit in your new space.
- You want to save money on rent but don’t want to give up physical assets just yet.
- You have bulky items that you don’t need every day but can’t get rid of.
Be Proactive About Your Commercial Move
We all know just how stressful and overwhelming a moving experience can be. But it doesn’t have to be that way! When you are proactive and take the initiative to streamline your move in advance, you can make the transition smoother and more efficient for your company and your entire workforce. So, whether you’re moving across the country or just need some extra space, don’t forget to consider the impact you can make by taking the initiative to plan ahead and get started today.
With a little planning and hard work, you can make your move simple, easy, and stress-free.
|Author’s BIO: Nellia Melnyk is a seasoned professional in the moving, packaging, and storage industry. She specializes in efficient relocations, innovative packing techniques, and maximizing storage solutions. Through her guest posts, Nellia shares her expertise in helping individuals and businesses navigate the complexities of moving and storage for a smooth transition and exceptional customer satisfaction.