As the availability of graduated and skilled labors increases exponentially, it is only obvious that there are applications flocking the organizations that offer job openings. The process of recruitment into any organization involves a step-by-step process that is driven by serious filtration of the applications received. This process had been catalyzed by the advent of automated tracking systems that screen through the applications and identifies the appropriate ones for the designation.
In this article, we have discussed 7 myths about these tracking systems busted so that they no longer prevent the organizations from adopting it.
Myth #1 It is Highly Expensive
The system of tracking applications through an automated module was really expensive when it was first rolled out into use in an organization. But now as it has evolved over the years into a web-based tracking system it has become greatly cost-friendly as well as cost-effective. The applications that are tracked and screened through this system might cost the organization thrice its amount to be spent manually scrutinizing them. It is both cost-efficient and cost-effective as it is a one-time investment that helps you recruit only the right applicants into the organization and hence saves up time, energy and resources big time.
Myth #2 It is meant only for Tech-giants and large firms
Initially, these tracking systems were only incorporated into the functioning of tech-giants and big firms who were flooded with applications on a regular basis and hence needed such a software to help them pick the right ones from it. But, over the year almost all the organizations that are keen on recruiting the appropriately skilled, irrespective of its size of the investment, employee strength, and demand in the market, have resorted to this automated system of tracking their applications.
Myth #3 It replaces the recruiters
Most of us tend to believe that the advent of these application tracking systems has diluted or eliminated the role of Human Resource personnel. This is an absolute myth because the tracking system only aids and assists the HR expert in recruiting a more appropriate and skilled person to the job entitled. No organization big or small will risk recruiting an applicant without any personal screening or one-to-one interaction. Hence the automated system only aids and assists the HR Manager and never replace him/her.
Myth #4 Its functions are extremely complicated to handle
When the tracking system is well-built by incorporating the qualities and skills the organization desires from the applicant, then, the system does absolutely well in screening the applications and presenting the best-suited ones to its HR personnel. It is they who make the call to either recruit or dismiss the applicant after finding its credibility and employability. The HR management of every organization looks only for well-qualified and rightly-skilled applicants and this tracking system only helps them to make the decision in a shorter time and better accuracy. Initially, it may sound complicated but once the HR manager gets a hand on it, they will surely love it!
Myth #5 It will hinder the functioning of other Software
This might be true with the older versions of the tracking system. But, the newer versions that are currently deployed by the organizations, paves no hindrance to the existing software that is currently managing the functions of it. This is possible because the application tracking system exists on the cloud. It hence gets along well with the other applications used by the recruiters and the organization, without causing any hiccups. The tracking system even automatically adds the profile of a selected applicant into the data profile of the organization and allows other applications to update further information of the employee like the payrolls, attendance, performance rate and the targets achieved.
Myth #6 It has got a complex maintenance routine
This myth is built only by observing the working of a fundamental tracking system that is maintained by an organization on its own. Such trackers demand additional expenditure on hardware and other maintenance software. But the fact is that a web-based tracker requires almost no maintenance or staff support. It works on an automated process requiring no effort from the organization or its human resources.
Myth #7 It is just a database containing applicant information
The tracking system certainly receives the applications and screens them for suitability on the position open for recruitment. But, this doesn’t make it a mere repository of applicant information. A well-built tracking system will enable the recruiters to identify and recruit employees of right skill and right qualification.
With a thorough knowledge of the abilities of this tracking system and a complete understanding of its functioning, one would realize its importance in the recruitment process of an organization. With the system expanding its potential by adopting the incoming new technologies like Artificial Intelligence only reiterates the fact that these systems will serve the purpose for a very long time and it will remain undisturbed by temporary fluctuations in employment generation.
What’s stopping you from using the applicant tracking system? Do leave your comments and we’ll break the myth!
| About the Guest Author:
Apoorv Bhatnagar is a Digital marketer at Freshworks Inc. He generally writes about software that improve your marketing, sales or hiring process.