How to Convert PST to PDF Without Outlook- Top Free Methods

If you are looking for a way to convert PST to PDF, then you have landed at the right place. You will learn about the manual PST to PDF conversion process in this article. With this, we will also describe the automated method using the PST File Converter. It means this article is going to be helpful for you.

Outlook PST files include all of your Outlook data items, including attachments. The problem with this file is that it can only be opened using Outlook. If someone wants to share an Outlook file while retaining the original data and formatting, they have to save the PST file as a PDF. Let’s find out some more reasons for using PDF files. 

Why it is Important to Convert PST to PDF

You should convert PST file to PDF for many reasons. Some of them are discussed below:

  • PDF files are portable and can be quickly shared with any device, whereas PST files cannot.
  • PDF is a safe format that enables users to protect email messages with passwords.
  • Further, PDF files are platform-independent, which makes them easy to access on any device, including desktop, tablet, mobile, and iPad.
  • Several organizations use the PDF format for presentations.
  • PST files are only accessible through MS Outlook.

You may recognize the significance of using a PDF file. Now, we should move on to the process to convert Outlook data file to PDF

How to Convert a PST File to PDF

Outlook doesn’t provide any options to convert PST to PDF. However, you can perform this task by using Adobe Acrobat or Microsoft Print. But remember, it requires a lot of technical skills. Now, let’s move on to the manual ways to save your PST to PDF with attachments. 

Method 1: Convert PST file to PDF Using Adobe Acrobat Pro DC

Adobe Acrobat is a good option to perform this task. It enables users to save emails as PDFs with attachments. But at the same time, it is quite costly. Those who can afford it can go for it.

  1. Open Outlook and go to the Adobe PDF tab from the ribbon.
  2. Select the emails you want to convert.
  3. Click on the selected messages.
  4. From the drop-down list, choose to Create New PDF.
  5. From the new saving tab, choose the destination path and tap the Save button.

You can also save the new emails in the previous PDF file by selecting the Append to existing PDF from the drop-down list.

Method 2: Convert Outlook data file to PDF Using Microsoft Print to PDF

You can perform this task on any version of MS Outlook. Just activate Microsoft Print to PDF and follow the given instructions:

  1. Open Outlook and select the emails to convert PST to PDF.
  2. Go to the File tab and tap the Print button.
  3. Then choose the printer and select MS Print to PDF from the drop-down list.
  4. At last, hit the Print button and choose the destination path to save the PDF file.

You can move from PST to PDF with attachments using the above manual methods, but it includes some limitations. So let’s know the drawbacks of using manual methods before they put you in trouble.

Limitations of Using Manual Methods

There are different limitations to using manual methods, some of which are listed below:

  • The manual method is quite lengthy.
  • Users can convert one email at a time.
  • It is very complex for non-technical users.
  • It is a time-consuming process.

To avoid such problems, you can use PST File Converter, a professional solution. It converts PST to PDF very quickly. Users can convert multiple PST files into a single batch in just a few clicks. It can convert PST files into various file formats, such as EMLX, MSG, MBOX, PDF, EML, etc. You can import PST files into Thunderbird, Gmail, IMAP, Hotmail, and Yahoo. Because of the simplicity of the GUI, this technique is also appropriate for inexperienced users. Now, let’s sum up the whole write-up in a few lines.

Wrapping Up

In this blog, we have discussed the manual and modern solutions to convert PST to PDF. Along with it, we also get to know why it is necessary to move to PDF files. However, going with the manual method is quite complex and time-consuming. On the other hand, the automated tool to convert PST files to PDF is user-friendly. It depends on you to decide which one you prefer. Hope you find the article helpful and find your solution here.

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